![]() Some leaders will include their standard email complimentary closing automatically above the signature, though we recommend against this for a number of reasons. If you don’t include a first name, those who don’t know you may assume (incorrectly) that you are called “Bob.” Including “Robert” in the first name line will help you avoid making new contacts feel uncomfortable when they call you “Bob” and you correct them with “it’s Robert.” Sincerely Closing a Business Email ![]() In the example above, we used “Bob” for the first name entry because “Robert” is commonly shortened to “Bob.” If you prefer to go by “Robert,” you should spell this out in the first name line. If you are not the intended recipient, please delete all copies. This email and any files transmitted with it are the confidential property of and intended solely for use by the individual or entity to whom they are addressed. Here’s a sample of what this might look like:įax: (312) and its affiliates will never sell, rent, or share your email address. Standard company disclaimer (generally in a smaller, italicized font) While there are certainly variations of what should and should not be included in a proper email signature, the editors of believe the following items create the most acceptable business email signature for professionals in the new millennium:įirst Name (especially used when your proper first name is commonly shortened)įax Number (yes, some people still send these) If not, we are stuck digging through a pile of business cards. If this person has included a proper email signature, we can easily cut and paste that information and forward it to our colleagues. We’ve never added this person to our Contacts list and we probably don’t intend to, but a colleague invariably asks for their contact information. Often we find ourselves searching for the contact information of someone who corresponded with us on just a few occasions. Not the least of which is that email signatures help recipients recall your company details and link to your website for more information.Īdditionally, business people will frequently rely on an email signature for contact information. An email signature is not an option as it conveys many messages beyond your title. Over the years we’ve seen so many bad email signatures used in business that we are compelled to help the masses create an email signature that doesn’t make them look like complete buffoons.įirst, we need to explain that if you are in business and sending business related emails you MUST use an email signature. In the Signature text box, type the text you want to include in the signature. ![]() Under Choose how to create your signature, select the option you want and then click Next.In the Enter a name for your new signature box, enter a name.Under Signature, click Signatures, and then click New.Under Compose in this message format list, click the message format that you want to use the signature with.From the main Microsoft Outlook window, on the Tools menu, click Options, and then click the Mail Format tab.In response to numerous requests to a recent series of posts covering proper email etiquette, the editors of decided it was time to put to rest the question on what should be included in a business email signature.įor those of you not familiar enough with Outlook to create your own email signature – hint: we’re describing the automatic “signature” at the bottom of every email so you don’t have to type it out each time – check out the excellent tutorial from Microsoft by clicking on this link or following the directions below: Creating a Signature for Email Messages in Microsoft Outlook Proper Email Etiquette for Business Signatures
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